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Library Policies

1. Library Committee

The Library Committee is an apex body where the members are nominated by the Vice Chancellor at his capacity as a Chairman of the Senate body. The members represent each department and the Librarian is the Chairman of the committee. The committee plays a role in important decisions related to the planning, development, Library policies and provides a frame work for the smooth functioning of the Library.

2. General Policies

The Library follows open access system. Hence, books taken out of the racks should not be replaced in the racks after consultation; they must be left on reading tables.

2.1 Policy on the Access to the Institute Library
The Institute Library has a mission to support the educational, teaching, research and administrative needs of the faculty, students and staff. The collections are also accessible by others who may require permission.

2.2 Policy on Library Resource Classification

All the books in the Library are classified according to Dewey Decimal Classification scheme.

2.3 Policy on use of Food, Drink and Other eatables in Library

Consumption of food or drink and the use of tobacco in any form are not permitted inside the Library.

2.4 Policy on the use of Personal Communications Device

To minimize disruptions to individuals who are seeking quiet space, use of Electronic Equipments and personal communication devices such as Mobile phones, Audio & Video players and similar gadgets are strictly prohibited inside the Library.

3. Policy on the use of Computers

The computes in the Library should be used only for accessing the Library OPAC (Online Public Access Catalogue), Online databases subscribed in the Library and any other searches pertinent to academic activities. The computers should not be used to browse games, chatting, or any other practice not directly related to the academic activity of the Institution. Use of computers is limited to thirty minutes when others are waiting for access.

4. Policy on the Use of Electronic Resources

Electronic resources available at BPDC library are licensed by the Institute for non-commercial use by BPDC faculty, staff, students and on-site users, for educational or research purposes only. Additional restrictions may apply to on-site users of certain databases. The terms and conditions of the BPDC agreements with the vendors and publishers of these electronic resources regulate the use of these resources. These conditions include, but are not limited to, restrictions on copying, republishing, altering, redistributing and reselling the information contained therein. Users should not copy and resell texts from licensed sources to non-subscribing individuals, institutions or organizations.

4.1 Prohibited actions generally include:

  • Sharing of passwords or authorized access codes .
  • Large-scale systematic downloading of articles or other information.
  • Posting copyrighted materials on any website.
  • Resale or commercial exploitation of licensed resources.
  • Engaging in actions intended to circumvent or defeat access control mechanisms of the Library or information provider.

5. Circulation Policies

Circulation of resources is done from 7.30 am to 3.40 pm for UG students on all working days without any break. For PG students circulation of resources is done from 3pm to 6pm on all working days. Issue of books will be done upon producing the identity cards only. Only students, faculty and staff of BPDC are eligible for borrowing books from the Library. It is the complete responsibility of the borrower for all resources that are borrowed in their card. Books have to be returned on or before the due date mentioned in the book while issuing or when ever the book is recalled by the Librarian. Overdue charges will be collected from students as per the overdue charges policy.

5.1 Lending of Resources

Lending of books is done as per the details given below.

Category Type of resources Loan period in days
UG Students
PG Students
Ph.D Students

Dictionaries, Encyclopedias, Handbooks, Manuals, Year Books, Periodicals, Back volumes of periodicals, EDD notes, Reports, Textbooks, Newspapers and all those resources bearing the seal “Reference” will not be lent out. These resources are meant for reference within the Library premises only.

          5.2 Return of Resources

Books that are lent to users have to be returned on or before the due date specified in the due date slip of the book. Over due charges, if any, will be collected from students as per the Library overdue charges policy.

5.3 Overdue Charges

Overdue charge of 1 Dirham per day will be collected for the resources that are lent to students. However, if the due is more than the cost of the book, then the cost of the book will be collected as overdue charge.

          5.4 Reservation of Resources

Reservation can only be done for book(s) that are under circulation and can also be allowed through the Library OPAC. Users will be informed immediately once the reserved book is returned. However, the user has to collect the book(s) within two working days failure of which the resource will be lent to other user.

5.5 Renewal of Resources

Renewal of books can only be done if there are no demands by other users. A maximum of two times is entertained for a duration of 7 days each after which the book has to be returned to the Library.

5.6 Loss, Damage or mutilation of Resources.

The user is fully responsible for all the resources that are borrowed upon his/her card.  Any loss of resource should be brought to the Librarian before the due date of the book. Any damage or willful mutilation of the resources by underling, writing, or making any marks using inerasable inks is liable to replace the resource and disciplinary action will be taken by the committee meant for the purpose.

If unable to replace the book, recovery of cost of the book will be made on the following basis:

  • Three times the current price of the book with overdue charges, if the borrower has not reported the loss of book before the due date.
  • Three times the current price of the book if the loss of book is reported before the due date.
  • If the book lost is rare in nature (i.e. not available in the market or out of print) then five times of the cost will be recovered from the borrower.
  • Replacement of the resource in-case of damage or mutilation to the resources.

6. Documentation Policy

The Library offers documentation facilities such as photocopying, printing and scanning. Individuals who wish to print or photocopy in the library must obtain the permission of the library staff. Such requests will be accommodated only if there is no infringement on the Copyright and Intellectual Property Rights Act. Photocopy/print/scanning services will be done only upon producing their identity card. Identity cards are not transferable. Library staff may refuse to provide the service without the identity cards and to anyone who users identity cards of others. Students must make an entry in the register kept in the section for the purpose. End of every month, the consolidated charges of photocopy/print utilized by each student will be submitted to Accounts/Finance department so that the same amount will be added to students' account. The Charges are as given below:

Photocopying/Printing      : AED 0.12 for every 1 page in A4 size paper
                                                        AED 0.25 for every 1 page in A3 size paper

Color Printing      : AED 2/- for every 1 page in A4 size paper
                                      AED 4/- for every 1 page in A3 size paper

6.1 Copyright Law

The copyright law governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

7. Gift/Donation Policy

The Library welcomes gifts of books and other information resources that enhance the strength of the collections and support the instructional and research programs of the Institution. However, all such gifts and donations are subject to the scrutiny of the subject specialists or head of the departments regarding the usefulness of the resources and the approval of the Director, BPDC.

Gifts are accepted with the understanding that the donors willfully donate the resources without expecting anything in return, in terms of money, material, service or other facilities and that the resources become the property of BPDC, upon receipt. Library may make all necessary decisions as to their retention, location, cataloging treatment. Materials which prove not to be needed in the Library may be exchanged with other libraries, or otherwise used for the Institute’s benefit and goodwill, in accordance with established procedures. Donors may not make any claims whatsoever once the resources are gifted to the Library.


Contact the Library Staff for any assistance
sivakumar@dubai.bits-pilani.ac.in, jayadev@dubai.bits-pilani.ac.in